students’ academic services

Office of the students’ academic services

Information for the new Dilla University Web site

Time of establishment of the office

The former registrar but now known as the office of students’ academic services was established in 1998.

Mission of the office

• Placing students in the various programs
• Processing students academic records beginning from registration (in year one) up until graduation
• Organizing and keeping students’ academic records, alumina documents, certificates and related academic files
• Preparation and issuing diplomas and transcripts
• Offering students statistical data on enrollment, cost sharing, graduation etc to the concerned bodies

Vision of the office

Having an automated, extremely secured and well integrated registrar system that allows students to register, see their course grades and read announcements for admission into the university, online.

Organizational Structure

Basic tasks of the office

• Checking the credentials of students
• Welcoming students, organizing and conducting orientation program
• Assigning students into various field of study based on the criteria set by the ministry of education
• Processing students transfer from band to band and within programs in the band
• Issuing students ID card
• Preparing annual academic calendar of the university
• Preparing student’s hand book on the university’s academic policies
• Providing welcome slips to students which make them legible for logistic use
• Coordinating administration of entrance exam, if any
• Together with the respective schools processing of students admission in the various programs
• Writing provisional admission letter to students and dispatching
• Organizing graduation ceremony
• Issuing diplomas and transcripts
• Entertaining alumina requests
• Compiling university level statistical data on students’ enrollment, cost sharing, attrition, drop out etc
• Organizing and keeping students files
• Registering students grades, determining students’ status, offering grade reports to students every semester
• Authentication of students’ credentials

Registration of students in the various programs every semester/term

Special projects in the office

• Developing university registrar system software
• Giving the school heads training on the academic policies, rules and regulations
• Giving intensive training for the record clerks and file managers on the current record work and organizing files

Staff profile

Director of students’ academic services (Academic Staff)

Two assistant registrars (Academic Staff)

Two secretaries

Two messengers

10 data clerks & 10 file clerks

One record officer, and

One dead file clerk

Contact information of the director

School of Physical Sciences

Chemistry Program

Dilla University

P.O.Box 419

Tele (cell phone): 251-911-33-61-01

Tele (home): 251-468-31-02-06

Tele (office): 251-463-31-24-64

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